Job application at ALK | ALK

Privacy notice related to your job application at ALK

January 2025

As part of our recruitment process through EasyCruit, we are required to provide you with certain information in accordance with Article 13 of the General Data Protection Regulation (GDPR) when we collect personal data about you. Your privacy is important to ALK- Abelló A/S (ALK).

 

In the recruitment process, your personal data will be registered, stored, used, and ultimately deleted. To facilitate the process, we use EasyCruit to collect and store your personal data. EasyCruit ensures that your personal data is securely stored and ultimately deleted.

1. Identify and contact details about the data controller

ALK, as the data controller, is responsible for the processing of your personal data. Therefore, ALK alone sets the purpose and measures for processing your personal data that is collected in connection with your job application at ALK.

 

Our contact information:

ALK-Abelló A/S

Address: Bøge Allé 1

2970 Hørsholm

Denmark

Tel.: 45747576

Email: data.protection@alk.net


 

Data Protection Officer:

Bech-Bruun Advokatpartnerselskab

CVR nr.: 38538071

Gdanskgade 18

2150 Nordhavn

Denmark

Tel.: +45 72 27 30 02

Email: dpo.alk@bechbruun.com

Encrypted email via: https://dpo.bechbruun.com/alk

 

If you have any questions regarding the processing of your personal data, you can always reach

out to ALK or our Data Protection Officer.

2. Purpose for processing

As part of the recruitment process, ALK collects your personal data. The purpose of processing your personal data is to conduct an effective assessment of your skills, qualifications, and suitability for the advertised position. Furthermore, your personal data is processed to communicate with you throughout the recruitment process. Additionally, the purpose of processing your personal data is to facilitate the handling, selection, and initiation of employment applications for the vacant position.

 

The processing of your personal data aims to facilitate an effective recruitment process and to evaluate your suitability for the vacant position.

3. Legal Basis for Processing Personal data

We process your personal data in accordance with applicable data protection laws. Our processing of your personal data is always based on a legal basis.

 

ALK processes your personal data as part of the recruitment process, based on the following legal bases:

  • Article 6(1)(b) of the GDPR, where the processing of your personal data is necessary as part of the recruitment process, upon your request, prior to the potential contract's conclusion.
  • Article 6(1)(f) of the GDPR, where ALK, as a potential employer, may have a legitimate interest in seeking publicly available information about you as a job applicant.

 

We collect and process your personal data to fulfill legal, regulatory, and compliance requirements specific to the country where you have applied.

4. Data Sources

ALK collects personal data that you submit as part of the recruitment process. Personal data includes any information that you provide.

5. Categories of personal data processed

As part of the recruitment process, we process your personal data in our recruitment system, EasyCruit. We process the following personal data about you:

  • Contact information
    • Name
    • Address,
    • Phone number,
    • Email-address
  • Photograph, if you choose to upload it
  • CV and application including:
    • Work experience
    • Qualifications, skills
    • Educational history

6. Transfer of personal data

Generally, your personal data will only be disclosed under limited circumstances. The personal data will be disclosed to the extent necessary for the purpose stated in section 2, to ALK entities globally, including subsidiaries in countries other than your country of residence. These locations may have different data protection laws than your country of residence.

 

Your personal data will be processed by our external provider for our recruitment tool, EasyCruit. EasyCruit acts as a data processor, and a data processing agreement has been entered into to protect your personal data. In addition, your personal data will be disclosed to public authorities and law enforcement agencies as required by applicable law.

 

Your personal data will not be transferred to third countries outside the EU or EEA. We will ensure that any third parties with whom we may share your personal data are required to protect your privacy and comply with applicable data protection laws.

7. Retention period

Your personal data is stored in the cloud service EasyCruit, provided by Recruiting ApS and developed by Visma. ALK will delete your personal data in accordance with the applicable laws and regulations of the specific ALK entity where you have applied for a job. Additionally, your personal data will be retained for approximately six (6) months after the completion of the recruitment process. However, some countries may have longer retention periods.

 

If you are selected and hired for a position you have applied for, your personal data will be stored beyond the mentioned retention period to support the employment process. Furthermore, your CV and application will be retained.

8. Data subject rights

Under the General Data Protection Regulation, you have certain data protection rights:

a) Right to access

    You have the right to request access to your personal data held by ALK, as well as additional details.

b) Right to rectification

    You have the right to request correction of inaccurate or incomplete personal data.

c) Right to erasure

    You have the right to request the deletion of your personal data, except when retention is required by law.

d) Right to restrict processing

    You have the right to request the restriction of your personal data.

e) Right to object

    You have the right to object to the processing of your personal data.

f) Right to data portability

    In specific situations, you are entitled to receive your personal data in a structured, widely used, and machine-readable format.

 

If you would like to exercise any of these rights, please contact us using the contact details provided in section 1.

9. Right to complain

You have the right to file a complaint with the Data Protection Authority if you are dissatisfied with the way we process your personal data. Contact information for the Data Protection Authority can be found on their website.

 

If you have any questions or concerns about this privacy notice or our processing of your personal data, please contact us using the contact details provided in section 1.

Last updated: 04.02.2025