Visitors at ALK-Abelló A/S

1. Identity and contact details of the data controller

ALK, as the data controller, is responsible for the processing of your personal data. Therefore, ALK alone sets the purpose and measures for processing your personal data, which are collected in connection with your visit to ALK.

Our contact information:

ALK-Abelló A/S

Address: Bøge Allé 1

2970 Hørsholm

Denmark

Tel.: 45747576

Email: data.protection@alk.net

Data Protection Officer:

Bech-Bruun Advokatpartnerselskab

CVR nr.: 38538071

Langelinie Allé 35

København Ø

Denmark

Tel. +45 72 27 30 02

Email: dpo.alk@bechbruun.com

Encrypted mail via: https://dpo.bechbruun.com/alk

If you have any questions regarding the processing of your personal data, you can always reach out to ALK or our Data Protection Officer.

2. Purpose of processing

We collect and process personal data about visitors on our premises for the following purposes:

Ensuring the security and safety of our premises
Granting access to authorized individuals only
Managing visitor registration and sign-in processes
Clarifying operational and security matters, such as access control on the premises, blocked escape routes, break-ins, vandalism, and similar incidents
Gathering facts for dispute resolution and clarification of technical issues.
Assisting in the investigation and prosecution of criminal offenses
Preventing and detecting criminal activities on our premises

3. Legal Basis for processing personal data

We process personal data in accordance with applicable laws and regulations. The legal basis for processing your personal data is as follows:

The Danish TV Surveillance Act and Executive order no. 788 of August 12. 2005, as amended.
The processing of personal data is necessary to protect the interests of ALK's employees according to Article 6(1)(d) of GDPR.
The processing is necessary to pursue the legitimate interests of the company. This include providing access to office facilities and other buildings, ensuring a safe and secure working environment, and optimizing operations, with accordance of Article 6(1)(f) of GDPR. If surveillance data reveals criminal acts, we use the Danish Data Protection Acts section 8(2) to (5) as our legal basis. ALK ensures visible signage about TV surveillance for employees, visitors, and vendors. The company has assessed that it processes personal data in accordance with an adequate and relevant balance of interests to achieve these legitimate interests.
The processing of personal data is necessary for the establishment, exercise, or defence of legal claims pursuant to Article 9(2)(f) of the GDPR.

4. Data source

The personal data we process about you is gathered from our TV surveillance and the information you provide when you check in and receive an access card.

5. Categories of personal data processed

We process the following personal data about you:

Name, workplace, email address, and telephone number
Photo and video clips without sound, captured on our premises
In special cases, processing of sensitive personal data may occur on our premises

6. Transfer of personal data

Your personal data will not be transferred to third countries outside of the EU or EEA. Our supplier, responsible for servicing and supporting CCTV surveillance, retains your personal information and is contractually bound to adhere to applicable data protection regulations. If required, we may disclose your personal information to legal professionals, advisors, and public authorities, including the police.

7. Data Retention

We will retain your personal data for the duration necessary to fulfill the purposes outlined in this privacy notice or as required by applicable laws and regulations. Specifically:

Personal data collected for security and safety purposes will be retained for a period of 30 days, unless a longer retention period is required by law or is necessary for the establishment, exercise, or defence of legal claims.
Personal data collected for the purpose of preventing and detecting criminal activities will be stored for 30 days, unless a longer retention period is required by law or is necessary for the investigation and prosecution of criminal offenses.
Personal data collected for operational and security matters, as well as for resolving disputes and technical issues, will be retained for a period of 30 days, unless a longer retention period is required by law or is necessary for the establishment, exercise, or defence of legal claims.

Once the retention period expires, we will securely delete or anonymize your personal data, unless further retention is required for legal, regulatory, or legitimate business purposes.

8. Data subject rights

a) Right to access

You have the right to request access to your personal data held by ALK, as well as additional details.

b) Right to rectification

You have the right to request correction of inaccurate or incomplete personal data.

c) Right to erasure

You have the right to request the deletion of personal data, except when retention is required by law. In special circumstances, you may have the right to have your personal information deleted before our general deletion deadline occurs.

d) Right to restrict processing

You have the right to request the restriction of the processing of your personal data. If you have the right to restrict processing, we may only process the information in the future – except for storage – with your consent or for the purpose of establishing, exercising, or defending legal claims, or to protect a person or vital societal interests.

e) Right to object

You have the right to object to the processing of your personal data in certain circumstances. If you object to ALK's processing of your personal data based on specific reasons related to your particular situation, ALK, as a general rule, may no longer process the personal data. However, an exception exists if ALK demonstrates compelling legitimate grounds for the processing that outweigh your interests, rights, and freedoms, or if the processing is necessary for establishing, exercising, or defending legal claims.

f) Right to data portability

In specific situations, you are entitled to receive your personal data in a structured, widely used, and machine-readable format.

If you would like to exercise any of these rights, please contact us using the contact details provided in section 1.

9. Right to complain

You have the right to file a complaint with the Data Protection Authority if you are dissatisfied with the way we process your personal data. Contact information for the Data Protection Authority can be found on their website.

If you have any questions or concerns about this privacy notice or our processing of your personal data, please contact us using the contact details provided in section 1.

Privacy notice for visitors at ALK-Abelló A/S